Bluequantumtech - IT Solutions and Technology

Documentation

Conduct a kickoff meeting with the client to gather business goals, target audience, current challenges, budget, and timeline.
Provide the client with an onboarding questionnaire to capture relevant details (branding assets, existing systems, user personas, style guidelines).
Assign a project manager and share contact points, communication channels, and preferred collaboration tools (e.g., Slack, MS Teams, email).
Deliver and sign a project brief or scope document outlining key deliverables, milestones, roles and responsibilities.

Research the client’s industry, competitors, and user behavior to identify opportunities and gaps.
Develop a strategy document (SEO audit, marketing channels, content plan, technical architecture for apps/sites) and present to the client.
Obtain client approval for strategy, timeline and budget before proceeding.

Create a detailed project plan with milestones, deliverables, dependencies, and deadlines.
Draft functional requirements document (for software/app) or creative brief (for marketing/content) covering features, pages, user flows, UX/UI specifications.
Prepare design documentation: wireframes, sitemap, content outline, style guide.
Define measurement and KPIs – how success will be evaluated (traffic, conversions, engagement, load times).

Share design mock-ups or prototypes with the client for feedback and approval.
Develop the solution in iterative cycles (e.g., agile sprints) and provide regular progress updates.
Maintain documentation of code, APIs, integrations, third-party services, database schema (for IT projects).
For digital marketing, maintain documentation of campaigns, content schedules, ad creatives, budgets.

Conduct quality assurance (QA) testing: functional tests, usability, performance, cross-device/browser compatibility, security checks.
Share test reports and findings with client; gather feedback and implement revisions.
For marketing campaigns: preview ads, test tracking/setup, run a pilot phase and document results.

Prepare a launch checklist: domain, hosting setup, SSL, backups, analytics, campaigns live, tracking tags, final QA sign-off.
Provide client with documentation package: user manuals, admin guides, style guide, content management instructions, campaign reports.
Conduct a hand-over meeting/training session with the client’s team to walk through the solution, workflows, and support processes.

Document maintenance plans: update schedules, backup routines, security patches, campaign optimizations.
Provide regular performance reports (monthly/quarterly): traffic analytics, conversion rate, uptime, load times, ROI of marketing.
Set a review cadence: periodic strategy reviews and adjustments based on data and client feedback.

Maintain a change-request process: the client submits a change request, we document the scope, impact on timeline/cost, and the client approves.
At key milestones and at project completion, obtain formal client sign-off on deliverables and documentation.
Archive project documentation securely for future reference and support.

If you have questions about this documentation, please contact us at:

Blue Quantum Tech
Website: https://bluequantumtech.com
Contact No.: +91-8777094743 / +91-8637337599
Email: contact@bluequantumtech.com
Address: Barasat, West Bengal, India 700124